Document management for home and small office
Index cards,
not folders.
Give it the file. FileCopia reads it, fills in the index card and keeps it exactly as it arrived.
- Drop in the file
- AI reads it
- The card is filled in
- You confirm
Invite-only for now. Already invited? Sign in
The idea
Stop naming files. Let FileCopia describe them.
A folder knows where a file is. A card knows what it is, and FileCopia writes it for you.
In a folder
Which one is the warranty? Nothing here tells you.
On a card
Boiler warranty
Household › Appliances- Supplier
- Worcester BoschAI
- Model
- Greenstar 4000AI
- Installed
- 14 Mar 2022AI
- Cover until
- 14 Mar 2032AI
- warranty-certificate.pdf
- installation-invoice.pdf
Filled in by FileCopia from the certificate. Search “Bosch” or “2032” and it comes up first.
How it works
Three levels. Nothing else to learn.
Cabinets hold cards. Cards hold documents.
Cabinet 1
An area of life or work. You choose the fields its cards carry.
Household · Clients · Tax
Index card 2
One per real thing: a lease, a boiler, a client. The AI fills in its fields.
Boiler warranty · Flat lease 2025
Document 3
The file itself, attached to its card and fingerprinted on upload.
warranty-certificate.pdf
Filing
Give it the file. It does the rest.
No filenames, no folders. You just check what it filled in.
-
Hand it the file
Scan it, upload it or photograph it.
-
The AI fills in the card Starter +
It picks the cabinet and card, then fills in dates, amounts and references.
-
You confirm
Fix anything that’s wrong, press ↵, next.
Integrity
Kept exactly as it arrived.
Every file is fingerprinted on arrival and checked against that record.
Tamper-evident
SHA-256 on every file
Integrity checks show if a file ever changes.
Accountable
An audit log that can’t be rewritten
Every action, with who and when.
Provable
A certificate when you delete Pro +
Final, documented deletion when retention ends.
Who it’s for
For paperwork that matters.
Households
Everything from the boiler warranty to school letters.
- Home & utilities
- Insurance
- Tax
- Vehicles
- School
Freelancers and studios
A card per client, with its contract and invoices.
- Clients
- Contracts
- Invoices
- Expenses
Small offices
Shared cabinets, per-person access, a full audit trail.
- Suppliers
- HR
- Premises
- Compliance
Pricing
Start free. Let the AI do the filing from Starter up.
Free
One cabinet, filed by hand. Enough to see whether the idea fits how you work.
Starter
AI reads what you upload and fills the index card in for you.
Pro
Full-text search across everything, and filing that mostly does itself.
Hand over the paperwork. Keep the index.
We invite people in the order they joined.